General Conference Terms & Conditions

Promote Safety

Coronavirus disease 2019 (COVID-19) is an extremely contagious disease believed to be spread mainly from person-to-person contact and has been declared a worldwide pandemic by the World Health Organization. The African Methodist Episcopal Church (“AME Church”), its Council of Bishops (The Council) have taken steps to reduce the spread of COVID-19 and to mitigate health and safety risks for all of its meeting attendees, volunteers, staff, sponsors, vendors, and other participants (collectively, “participants”). These steps include, but are not limited to developing and implementing a Meeting Health & Safety Protocol, and complying with all applicable guidance from the CDC and the State of Ohio. Accordingly, while participating in the meeting maintaining social distancing when possible, and face coverings must be worn at all times, except when eating or drinking, to reduce the risk of exposure of COVID-19. However, no one (including the AME Church or the Council) can guarantee an event free from the risk of COVID-19 or that meeting participants will not become infected with COVID-19.

Assumption of Risk and Disclaimer of Duty

  1. Participation in the 52nd Quadrennial Session of the General Conference of the African Methodist Episcopal Church (General Conference) includes possible exposure to and illness from infectious diseases including but not limited to COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist.
  2. I knowingly and freely assume all such risks related to illness and infectious diseases, such as COVID-19, even if arising from negligence or fault of another person or entity; I hereby knowingly assume the risk of injury, harm, and loss associated with the General Conference, including any injury, harm, or loss caused by the negligence, fault, or conduct of any kind on the part of another person or entity:
  3. lf at any time while participating in this event I believe that safety precautions are inadequate or are not being followed, l will immediately contact the Council’s Point of Contact (POC), Sharon Blaylock at . I understand that if I do not contact the Council’s POC at any time, this will be considered to be an acknowledgement that I consider all of the safety precautions and compliance with those precautions to be adequate; and
  4. I acknowledge that, although the AME Church and the Council have taken steps to reduce the spread of COVID-19, including compliance with guidance from the CDC and the State of Ohio, no one can guarantee an event free from the risk of COVID-19, and neither the AME Church nor the Council has a duty to prevent any exposure to or infection with COVID-19.

The 52nd Quadrennial Session of the General Conference of the African Methodist Episcopal Church

Registration Cancellation Policy

Registrations are non-transferable and there will be no refunds. Unclaimed registration material will not be shipped.

Badge Requirement

All persons must wear their meeting badges at all times within the meeting spaces. Security will be in place to ensure that all participants are wearing badges. Anyone not wearing a badge will not be granted access to the meetings. Lost badges can be replaced by reporting to the Registration area during the posted hours.

A badge replacement fee of $100 will be assessed for reprinting a lost or damaged badge.

Recording Policy

Recording of sessions, other than those that are streamed, is Strictly Prohibited. No entity or individual may record any portion of the meeting without prior written consent the General Conference Commission. Unauthorized recording (audio, video, still photography, etc.), or streaming of presentations without the written consent of the General Conference Commission is strictly prohibited. The AME Church reserves the right to any approved audio and video production of presentations to all AME Church General Conference Events. Press representatives must have Media Credentials and photo/recording permission from the General Conference Commission.

Photo Policy

Attendees are encouraged to enjoy the General Conference experience. Capturing memories of casual meetings and networking activities is permitted with the permission of those being photo- graphed. Photographing formal meeting presentations or displays is forbidden with the permission of the General Conference Commission. Those who do not comply with the AME Church’s photo policy may have their access to meeting content revoked.

Videos and Photos for AME Church Use

Attendance at the General Conference implies your consent to be photographed, filmed and/or otherwise recorded for use on the AME Church Website, publications, and social media pages. Please note that no technical presentations will be recorded without prior consent of the General Conference Commission.

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